The implement of New Order Process System

Author: Rich Chao
The implement of New Order Process System is a major breakthrough for the PSI! Generally, customer order should be entered into system by the time when it is received from customer. But it’s hard to execute order for EMS factory, because part no. may not be available in time. Therefore, new orders were notified by email in the past, and then Marketing Department would cross check the BOM and build part number. After finishing that, they noticed Production Control Department to issue working order in ERP system. In that case, it not only took longer time, but also easily made mistakes. Furthermore, it is a very time consuming job when there were many items included in Customer’s PO.
After constantly testing and supporting from the team, the function of our system gets more and more completed. Not only improve the accuracy of the data, but also speed up overall operating process.
When Sales person enters new official orders or forecast orders into system, they can import orders by a certain EXCEL format according to different customer’s file. So the system can read the order info, without additional rework. System will check the following points:
  1. To detect if there is any duplicated order, so as to avoid repeating the same orders.
  2. To check if the dates are logically entered. For example, “production start date/shipping date” should be later then the system current date, or shipping date is later than the production start date.
  3. Check the legality of the manufacture process.
  4. Check the part no. with part’s name based on history data.
Market Department then takes over to check/ build BOM data, and the system will check the data automatically.
  1. If the order data is approved by system, sales order will be created automatically, and we will see the “Y” in the SO column.
  2. If the BOM doesn’t get approval by system, or any mistake found like Material release date is later than the production date, system will stop importing data and show error message.
  3. System will automatically find the part number based on manufacture process
  4. When system exports data, it will show red text for those part no. discrepancy found, and show yellow highlight when part no. is no longer valid.
  5. System will regularly inform Production Control Department to open working orders; and Market Department will do the job for emergency cases.
Production Control Department opens work orders once they are informed Optimized features are listed as follow:
  1. When PMC opened a work order in the past, they had to manually enter all data into system. Now, they can transfer all data from Sales order system (includes Part No., quantity, the production start date, expected completion date, and so on) into working order system.
  2. Customer PO/MO can be automatically entered into the work order to facilitate subsequent queries.
Customer orders and PSI working orders are closely connected. They can be assigned automatically by the system specified by the Sales. They belong to the automatic distribution system of sales order and working order. (To be continued.)